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Park Committee - Special Meeting
Mar 08, 2010

Park Committee - Special Meeting
Monday, March 8, 2010
6:00 PM

Meeting started at 6:00 pm.
In attendance: Roger, Mark, Ruth, Jeremy, Erin, Deb

Special Meeting Agenda was to review/discuss 2 revised bids by Lee Recreation and Burk Playground Equipment. Mark informed us that the bid had to be dropped by $1000 per Ted.

After reviewing the 2 redesigns, the committee agreed that Lee Recreation was the company that provided the best option for future add-ons and with the most activities for the money. Deb called Vern Lee to see what could be taken out to drop the cost and it was agreed to remove 2 swings and the spring rider at this time; if additional money could be raised, we would add the extra swings & spring rider.

Board Meeting Presentation:
Committee presented to the board later in the meeting. Key points that moved the committee to selecting Lee Recreation included the following:
 Similarity between warranties on all 4 companies
 Lee Recreation was able to drop the cost to $7418 and still have 8 play items available; the other companies would not have been able to remove pieces and still have several play items available.
 Payment due 30 days after arrival
 Lee Recreation was able to provide more activities for the money
 A 35% decrease in overall cost of equipment if ordered by 3/19
 Free Storage in Cambridge until ready to install
 Volunteer installment; playground space is 43x76

After discussion and questions; board approved to purchase the playground equipment. Deb would place order by 3/19.

UPDATE 3/18:
Roger had received more than $3000 in addition donations towards the equipment for the Park. Deb notified the committee and contacted Ted to get an approval to order the swings and spring rider that was a part of the original proposal. Approval was given and the original proposal that was presented on 3/8/10 for $8500 was ordered. I n addition, a handicapped port-a-potty was purchased for the park.

Order was placed with Lee Recreation on 3/19/2010

Remaining 3 companies were notified of the committee decision.

Respectfully Submitted
Deb Broge

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