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Town Board Meeting
Jul 12, 2010

SPECIAL MEETING-- JULY 12, 2010

Chairman Fahey called the meeting to order at 7:00 PM. Present: T. Fahey, M. Gundlach, R. Zweifel, Clerk Christen, A. Sherman, M. Peterson, M. Vorpahl, J. Wills, R. Wills. Arriving at 7:20 PM- B. Grotophost.
Chairman Fahey noted the reasons as follows for the special meeting was to discuss and seek approval of a new salt shed to be located at the Recycling Center.
 A new snowplow truck has been added to the fleet
 Current bay used for salt is now used for the new truck
 Oshkosh truck is stored in a rented location offsite

 Move salt out of shop for long term environment conducive to equipment
The board has met a number of times to discuss the needs and view potential locations and buildings. The newly implemented State Prevailing Wage law has had a huge impact on the cost of the project.
The desired size is 32' X 40'. It would not have any doors, would be built behind the Recycling Center. The tractor would be stored inside the Recycling Center shed for access to power to be plugged in during the winter.
Estimated cost of the project-
1. Blacktop- $2,000
2. Gravel- $1,500
3. Fence repair/ gate- $500
4. General excavating- $2,000
5. Cement walls- $7,350
6. Round roof/ double truss Cover All- $10,881

Final estimated cost- $24,231.00

Marc Peterson asked about the upkeep of Pernot Lane. Jay Wills asked if there needed to be a special coating applied to the cement wall to protect from the salt.
Chairman Fahey asked if there were anymore questions. With no more questions Chairman Fahey asked if anyone present would consider a motion for the slat shed.
Alton Sherman made a motion to approve the salt shed project with a cap not to exceed $25,000, with the funds being borrowed as necessary.
Roger Zweifel seconds the motion. A vote by hand was taken- 7 hands raised in favor of the motion and 2 hands raised not in favor of the motion. Majority in favor, motion approved.
Chairman Fahey adjourned the hearing at 7:37 PM, with notice that there would be a 5-minute break before convening for the regular board meeting.

REGULAR BOARD MEETING-- JULY 12, 2010

Chairman Fahey called the meeting to order at 7:45 PM. Present: Fahey, Gundlach, Zweifel, Clerk Christen and 4 citizens.
Chairman Fahey noted the meeting had been properly posted.
June minutes were approved, motion Zweifel/ Gundlach.
The treasurer reported a balance at the end of June of $171,783.32, motion to approve the report Gundlach/ Zweifel.
 Announcements-
The 2010 Bridge report had been received from Green County. It was recommended that the town consider replacing some culverts on Airport Road.
The Belleville Village President had requested Chairman Fahey attend an urgent meeting on Wednesday, July 14 to discuss re-routing some pipeline near the fire department due to the road construction.
 Citizen input-
Marc Peterson requested on behalf of him and his neighbors on Blazer Road a stop sign is installed at Blazer Rd. and Schrepfer Lane. There is a speeding problem on the road and the neighborhood hopes that a stop sign would curb it. The residents would pay for the sign and the Town will install it.
Betty Grotophorst inquired why does the entire park need to be mowed, why can some of the park not be allowed to go natural and conserve on fuel and emissions.
Chairman Fahey informed her that the Park Committee and the board desire it is mowed to control insects, weeds and scrub tree growth. The town has spent time and money to clear the area of debris for the residents to have a park. The park is being reserved for football practices and with more improvement more uses are being looked at.
Betty also inquired about the removal of the vacant trailer in Dayton. Chairman Fahey informed her that he had found a place that would take the trailer no charge- as is, it would have to be delivered to the Monroe Fire Department Burn/ Training session with in August. They take 6 trailers and 2-3 have been delivered already. Chairman Fahey had informed Danni Morgan who has been very vocal in regard to the trailer blocking the view of her house that is for sale, that she has a place to haul the trailer to at her expense if she gets permission form the owner. The town can not take possession of the trailer and incur expense on the residents' behalf.
 Park-
Mark Gundlach updated the board on a number of upcoming things:
 Rutabaga Canoes attended the last park meeting and advised the committee on the installation of a canoe launch at the park. Rutabaga will also donate $250 towards the project as well.
 The DNR has issued a permit for the canoe landing - cost $50.
 The Committee has set September 12 as the Annual Open House at the Park and detailed plans will be discussed at the August meeting.
 Benches and covered picnic areas are being planned.
 Reservations of the shelter had been discussed and a draft form will be reviewed at the August meeting. It was decided that there will be a fee charge in the future and that a guarantee of reservation will be implemented for the shelter house.
 Brian Diaz with the Belleville Bulldogs is taking a group of players down to the park to begin filling in holes around the main area of playing field. Alton will provide the black dirt for fill and the board is looking into rolling the area to smooth it some.
 Brian also walked the park and felt that there is room for two playing fields and that he would look into a source for some used soccer nets as well.
 Recycling Center-
Chairman Fahey asked that the recycling shed be cleaned of all stored materials, as we will use the shed for storage of the tractor with the construction of the salt shed at the center.
Marc Peterson asked for some Oil Dri to use to dry out paint cans.
 J & J Development and A. J Investments-
Chairman Fahey noted that the deadline of the July 12 Board meeting had not been net but that John Baker had been in touch with him and the deadline would be extended to Thursday July 15, 3 PM. A signed bid would need to be in the office by the deadline or Chairman Fahey would begin the bidding process of the two roads.
 William O'Connor CSM-
The Plan Commission has approved the recommendation of the separation of farm buildings from the farmland for Bill O'Connor. Motion to approve the recommendation by the Plan Commission, Gundlach/ Zweifel, all ayes motion approved.
 Marvin Schneider CSM-
Marvin Schneider has requested the creation of a lot that was inadvertently created by the newly re-constructed driveway for his daughter and son-in-law. Marvin needs to provide a title report for the farm and the lot to the town attorney. The new lot is approximately 6 acres therefor the Attorney will create a deed restriction of 24 acres for Marvin. Motion to approve the creation with the required documents to be created per the Plan Commission, Zweifel/ Gundlach, all ayes, motion approved.
 Stop sign at Blazer and Schrepfer roads- motion to approve Gundlach/ Zweifel, all ayes.
 Bills-
The clerk asked if the board wanted Scott's Construction payment ($78,000) sent out with payments being made or hold it until closer to the due date. The board instructed the clerk to send it closer to the
due date and hold the Green County payment until next month. Motion to pay the bills- Gundlach/ Zweifel, all ayes.
Motion to adjourn Gundlach/ Zweifel. Meeting adjourned at 9:25 PM.

Respectfully submitted,

Candee J. Christen, Clerk

SPECIAL MEETING-- JULY 12, 2010

Chairman Fahey called the meeting to order at 7:00 PM. Present: T. Fahey, M. Gundlach, R. Zweifel, Clerk Christen, A. Sherman, M. Peterson, M. Vorpahl, J. Wills, R. Wills. Arriving at 7:20 PM- B. Grotophost.
Chairman Fahey noted the reasons as follows for the special meeting was to discuss and seek approval of a new salt shed to be located at the Recycling Center.
 A new snowplow truck has been added to the fleet
 Current bay used for salt is now used for the new truck
 Oshkosh truck is stored in a rented location offsite

 Move salt out of shop for long term environment conducive to equipment
The board has met a number of times to discuss the needs and view potential locations and buildings. The newly implemented State Prevailing Wage law has had a huge impact on the cost of the project.
The desired size is 32' X 40'. It would not have any doors, would be built behind the Recycling Center. The tractor would be stored inside the Recycling Center shed for access to power to be plugged in during the winter.
Estimated cost of the project-
1. Blacktop- $2,000
2. Gravel- $1,500
3. Fence repair/ gate- $500
4. General excavating- $2,000
5. Cement walls- $7,350
6. Round roof/ double truss Cover All- $10,881

Final estimated cost- $24,231.00

Marc Peterson asked about the upkeep of Pernot Lane. Jay Wills asked if there needed to be a special coating applied to the cement wall to protect from the salt.
Chairman Fahey asked if there were anymore questions. With no more questions Chairman Fahey asked if anyone present would consider a motion for the slat shed.
Alton Sherman made a motion to approve the salt shed project with a cap not to exceed $25,000, with the funds being borrowed as necessary.
Roger Zweifel seconds the motion. A vote by hand was taken- 7 hands raised in favor of the motion and 2 hands raised not in favor of the motion. Majority in favor, motion approved.
Chairman Fahey adjourned the hearing at 7:37 PM, with notice that there would be a 5-minute break before convening for the regular board meeting.

REGULAR BOARD MEETING-- JULY 12, 2010

Chairman Fahey called the meeting to order at 7:45 PM. Present: Fahey, Gundlach, Zweifel, Clerk Christen and 4 citizens.
Chairman Fahey noted the meeting had been properly posted.
June minutes were approved, motion Zweifel/ Gundlach.
The treasurer reported a balance at the end of June of $171,783.32, motion to approve the report Gundlach/ Zweifel.
 Announcements-
The 2010 Bridge report had been received from Green County. It was recommended that the town consider replacing some culverts on Airport Road.
The Belleville Village President had requested Chairman Fahey attend an urgent meeting on Wednesday, July 14 to discuss re-routing some pipeline near the fire department due to the road construction.
 Citizen input-
Marc Peterson requested on behalf of him and his neighbors on Blazer Road a stop sign is installed at Blazer Rd. and Schrepfer Lane. There is a speeding problem on the road and the neighborhood hopes that a stop sign would curb it. The residents would pay for the sign and the Town will install it.
Betty Grotophorst inquired why does the entire park need to be mowed, why can some of the park not be allowed to go natural and conserve on fuel and emissions.
Chairman Fahey informed her that the Park Committee and the board desire it is mowed to control insects, weeds and scrub tree growth. The town has spent time and money to clear the area of debris for the residents to have a park. The park is being reserved for football practices and with more improvement more uses are being looked at.
Betty also inquired about the removal of the vacant trailer in Dayton. Chairman Fahey informed her that he had found a place that would take the trailer no charge- as is, it would have to be delivered to the Monroe Fire Department Burn/ Training session with in August. They take 6 trailers and 2-3 have been delivered already. Chairman Fahey had informed Danni Morgan who has been very vocal in regard to the trailer blocking the view of her house that is for sale, that she has a place to haul the trailer to at her expense if she gets permission form the owner. The town can not take possession of the trailer and incur expense on the residents' behalf.
 Park-
Mark Gundlach updated the board on a number of upcoming things:
 Rutabaga Canoes attended the last park meeting and advised the committee on the installation of a canoe launch at the park. Rutabaga will also donate $250 towards the project as well.
 The DNR has issued a permit for the canoe landing - cost $50.
 The Committee has set September 12 as the Annual Open House at the Park and detailed plans will be discussed at the August meeting.
 Benches and covered picnic areas are being planned.
 Reservations of the shelter had been discussed and a draft form will be reviewed at the August meeting. It was decided that there will be a fee charge in the future and that a guarantee of reservation will be implemented for the shelter house.
 Brian Diaz with the Belleville Bulldogs is taking a group of players down to the park to begin filling in holes around the main area of playing field. Alton will provide the black dirt for fill and the board is looking into rolling the area to smooth it some.
 Brian also walked the park and felt that there is room for two playing fields and that he would look into a source for some used soccer nets as well.
 Recycling Center-
Chairman Fahey asked that the recycling shed be cleaned of all stored materials, as we will use the shed for storage of the tractor with the construction of the salt shed at the center.
Marc Peterson asked for some Oil Dri to use to dry out paint cans.
 J & J Development and A. J Investments-
Chairman Fahey noted that the deadline of the July 12 Board meeting had not been net but that John Baker had been in touch with him and the deadline would be extended to Thursday July 15, 3 PM. A signed bid would need to be in the office by the deadline or Chairman Fahey would begin the bidding process of the two roads.
 William O'Connor CSM-
The Plan Commission has approved the recommendation of the separation of farm buildings from the farmland for Bill O'Connor. Motion to approve the recommendation by the Plan Commission, Gundlach/ Zweifel, all ayes motion approved.
 Marvin Schneider CSM-
Marvin Schneider has requested the creation of a lot that was inadvertently created by the newly re-constructed driveway for his daughter and son-in-law. Marvin needs to provide a title report for the farm and the lot to the town attorney. The new lot is approximately 6 acres therefor the Attorney will create a deed restriction of 24 acres for Marvin. Motion to approve the creation with the required documents to be created per the Plan Commission, Zweifel/ Gundlach, all ayes, motion approved.
 Stop sign at Blazer and Schrepfer roads- motion to approve Gundlach/ Zweifel, all ayes.
 Bills-
The clerk asked if the board wanted Scott's Construction payment ($78,000) sent out with payments being made or hold it until closer to the due date. The board instructed the clerk to send it closer to the
due date and hold the Green County payment until next month. Motion to pay the bills- Gundlach/ Zweifel, all ayes.
Motion to adjourn Gundlach/ Zweifel. Meeting adjourned at 9:25 PM.

Respectfully submitted,

Candee J. Christen, Clerk DRAFT

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