Town of Exeter, Green County, Wisconsin : Meeting Minutes

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REGULAR BOARD MEETING
Feb 08, 2010

REGULAR BOARD MEETING- FEBRUARY 8, 2010

Chairman Fahey called the meeting to order at 7:30 PM. All board members were present. The treasurer was not in attendance. There were 12 people in attendance.
January minutes were approved. Motion Zweifel/ Gundlach.
Report submitted by Treasurer Gruber-Hagen- balance at the end of January was $721,197.72. Tax monies collected to this point- $1,954,445.29. The January settlement has been made to the schools and county. Motion to approve Gundlach/ Zweifel.
Chairman Fahey announced that the Plan Commission was up for re-appointment and informed those in attendance that now would be the time to consider appointment to the Commission as the board will consider all applicants at the March board meeting.
Chairman Fahey also announced that the town would be entering into boundary discussions for the future with the Village of Belleville.
Citizen Input:
Stacy Heller inquired about the interest earned on the tax monies the County Treasurer had deposited into the Bank of New Glarus.
The Park Committee represented by Deb Broge and Ruth Anderson talked briefly about the proposals they have been reviewing on playground equipment and that they would like to present a final choice to the board for approval at the March board meeting.
Barb Baumgartner was present to discuss with the board her recent meeting with the Village of Belleville board in regards to the creation/implementation of a Park/Recreation Director position.
Points made to support the creation of the position were the need of help with all the different programs being run by volunteer parents of children in the various programs. Some of these parents would like to step down as leaders due to their children moving on to older age programs. She noted that no one is really stepping forward to help fill these vacancies. She also noted that she was in no way interested in the position for herself. She explained the various fees currently and how the position could cash flow. Right now there are around 600 children in all the programs. She also noted the need for the coaches to be trained and that a new building in Exeter could be used for adult classes. She inquired about the use of the Exeter Park for various activities. She is really in the early stage of gathering information and would approach the Village and Exeter at a later date to discuss more details and the varying degrees of involvement/ responsibility for the municipalities to consider.
Sunset Ridge Road residents were present to make the official request to the board of the town accept their road as a town road with a varying degree of road care during the takeover. Chairman Fahey informed them of the negative issues involved with the road- the main ones being that the road was not built to the town specs and there was an unacceptable grade to the road. It was installed by the developer at lower cost as a private drive and was intended to stay that way. The developer at the time of construction had no intentions of spending the additional money it would take to build to town specs and have a public road, noting that the residents at the onset of construction preferred a private road to maintain privacy. Many of the residents felt misled by the developer as they felt they were informed that it would be adopted at a later date. This is not the responsibility of the town Chairman Fahey informed them and they would basically have to construct the road to current standards in order for the road to be accepted. The concern of the grade was an important factor though, as the residents were thought it would be very cost prohibitive to completely rip up the current well maintained road to lower the degree of grade. The board felt that if all other factors would be met they would possibly consider a variance of the approximate 100' of non-complying grade to be approved. The residents at this point decided that they would look into the cost of construction with the involvement of an engineer and make a better decision at that time by returning to the board to discuss the road acceptance.
Chairman Fahey said they would then have to enter into a Predevelopment agreement with the town and follow all procedure as all the other road developers have done. Currently the town and residents have a contract for snowplowing of the road. Chairman Fahey advised they contact the office for all future meetings after they review the cost associated with the construction.
Moving on Chairman Fahey informed the board that the County has lowered the 2010 mileage rate to the Federal standard and that the board would follow the county as adopted. The new rate would decrease from .46 cents to .45 cents.
Chairman Fahey then briefly discussed the need for a salt shed. The shed had originally been incorporated into a new building plan. With the plans for a new building on hold the salt shed would need to be built separately. Currently the salt is stored inside the garage, creating a corrosive environment for the nearby equipment which is not the ideal situation. The shop is out of room for the trucks and tractor and is currently renting offsite facilities to store the Oshkosh truck to make room for the new snowplow truck. The board at this point will pursue the design and the costs associated with a shed and make a decision at a later meeting.
The clerk requested the approval of Mary Lou Ryan as an Election Inspector. Motion to approve Gundlach/Zweifel.
Bills had been reviewed and approved with a motion from Zweifel/ Gundlach.
Motion to adjourn Gundlach/Zwiefel.

Meeting adjourned at 9:10 PM.

Respectfully submitted, DRAFT

Candee J. Christen, Clerk

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